Retreat Terms & Conditions

Thank you for considering joining our retreat. Please read the following terms and conditions carefully, as they outline important information regarding booking, cancellation, and your responsibilities as a participant.

1. Minimum Numbers & Right to Cancel

Our retreats require a minimum number of participants in order to go ahead. If the minimum number is not reached at least 30 days before the retreat start date, we reserve the right to cancel the retreat.

In the event of cancellation due to low numbers, all payments will be refunded in full. However, we cannot cover or reimburse any additional costs such as flights or accommodation, which is why we strongly advise all participants to read Sections 4 and 5.

2. Booking & Payment

To secure your place, a non-refundable deposit is required at the time of booking. The remaining balance must be paid in full by the specified due date, which will be communicated upon confirmation of your booking.

3. Participant Cancellations

If you need to cancel your booking, please notify us in writing as soon as possible. Refunds (excluding the non-refundable deposit) will be issued according to the following schedule:

More than 60 days before the retreat start date: 100% refund (minus deposit)
30–59 days before the retreat start date: 50% refund (minus deposit)
Less than 30 days before the retreat start date: No refund available

You are welcome to transfer your place to another participant, subject to our approval.

4. Travel Insurance

We strongly recommend that all participants obtain comprehensive travel insurance at the time of booking. This should cover trip cancellation, medical emergencies, travel delays, and personal belongings.

5. Flights & Transport

Please book flexible or refundable flights where possible. As mentioned above, if the retreat is cancelled for any reason (including low attendance), we will not be liable for any travel or accommodation expenses incurred. Booking with flexibility protects you in the event of unexpected changes.

6. Retreat Changes

We reserve the right to make reasonable changes to the retreat itinerary, venue, facilitators, or schedule. Any such changes will be made with the intention of maintaining the quality and integrity of the retreat experience and will be communicated promptly.

7. Force Majeure

We are not liable for any failure or delay in performing our obligations due to events beyond our reasonable control. This includes but is not limited to acts of God, natural disasters, pandemics, government restrictions, travel bans, or strikes.

8. Health & Wellness Responsibility

By booking a place on the retreat, you confirm that you are in good physical and mental health and are capable of safely participating in retreat activities. If you have any health concerns or medical conditions that may affect your participation, please inform us in advance. Participation is voluntary and at your own risk, and we accept no liability for any injuries or health issues that may arise.

9. Personal Conduct

We are committed to fostering a respectful, inclusive, and supportive retreat environment. We reserve the right to remove any participant from the retreat, without refund, if their behaviour is disruptive, disrespectful, or negatively impacts the group dynamic.

10. Privacy & Media Consent

All personal sharing within the group is to be treated with confidentiality by all participants.

Occasionally, photos or videos may be taken during the retreat for use in future promotional materials. If you do not wish to appear in any media, please notify us in writing prior to the retreat.

11. Liability Disclaimer

While we take every care to ensure your safety and wellbeing, participation in the retreat is entirely at your own risk. We are not liable for any loss, damage, injury, or expenses incurred in connection with the retreat, including but not limited to travel disruptions, illness, or personal property loss.